Our consulting approach to requirements engineering
We place requirements for IT solutions in the context of business needs and available technical options, and thus avoid costly mistakes in planning.
When it comes to IT invitations to tender, public authorities in particular face a major dilemma. For one, the systems they seek to acquire are essential and need to be procured as quickly as possible, and of course at a justifiable cost. In addition, because of the legally prescribed procurement procedure, they’re limited in their choice of tenderer: In reality, the highest bidder from the procedure often isn’t the company which can actually deliver the best solution within the given stipulations of time, budget and organizational framework.
As a result, public authorities spend great effort and expense on designing a “watertight” performance specification for their invitations to tender. This generally works well for invitations to tender bids for basic goods which are easily comparable. Unfortunately, when procuring complex technical solutions and specialized software systems, performance specifications are very often not rendered in an optimal manner. What is especially problematic is that performance specifications can contain latent problems which are often discovered only when the system is delivered or put into operation, or even when it is being used on a daily basis. This subsequently results in delays, inefficient work and excessive costs for change requests.
We place requirements for IT solutions in the context of business needs and available technical options, and thus avoid costly mistakes in planning.
Designing service catalogs is the supreme discipline of requirements engineering and represents an essential success factor for an invitation to tender.
The preparation of a service catalog must be preceded by a few key cornerstones:
Our experience clearly shows that clean requirements engineering in the tendering process saves money – this is because offers can be more easily compared and negotiated and problems which arise over the course of the procedure and in using the delivered systems are significantly reduced.
The experts at Spirit in Projects are happy to support you – we have years of experience in the field of requirements analysis, service catalogs and invitations to tender in the public sector. Through our numerous projects and clients in the public sector we provide wide experience and know-how for the optimal preparation and handling of IT invitations to tender.
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